Vacancies: Finance Analysts, Finance Assistants
The World Bank’s Loan Department (CTRLD) is seeking to hire Finance Analysts (FNs) (5 positions) and Finance Assistants (FAs) (2 positions). CTRLD is the focal point within the Bank for exercising fiduciary controls over its lending operations, including responsibility for ensuring that loan funds are used for their intended purposes. In this regard it collaborates actively and maintains close working relationships with several other Bank units. CTRLD which is currently being realigned so as to be more client focused, is primarily responsible for the formulation and administration of the Bank’s financial policies and procedures relating to disbursement of funds from IBRD loans, IDA credits, the Project Preparation Facility (PPF), Institutional Development Fund (IDF) Grants. Recipient-Executed Trust Funds and other financial products of the Bank. As part of this realignment, CTRLD is opening a Regional Center in Nairobi, Kenya. The Nairobi Regional Center (Center) will follow the staffing model of other teams in the other regional centers (Brasilia, Beijing, Zagreb, Chennai and Manila), a solid team of finance assistants, analysts, and a Team Leader.
Position: Finance Analysts
Number Required Persons: (5)
Local 3 year Term Appointment,
Location: Nairobi, Kenya
Job No# 120709 – Closing Date on 10th April, 2012
The Finance Analysts (FNs) contribute to various team responsibilities, such as disbursement transaction and analysis, project management and capacity building. The FN plays an important role in ensuring the financial accountability of borrowers/recipients, specifically that loan proceeds are used for the purposes intended and are eligible in accordance with the World Bank policies and procedures. The FN might be requested to contribute to Department or corporate initiatives. The position requires strong accounting and auditing skills, client orientation and drive for the results. The FN provides technical support to the finance assistant and reports to the Regional Center Team Leader and Finance Officer for the assigned portfolio.
The responsibilities will include:
a. Disbursement Transaction Processing/ Portfolio Management
- Analyze and determine the appropriateness of borrowers’/recipients’ requests for disbursements and the supporting documentation and compliance with the World Bank’s policies and the provisions of the legal agreements and related documents;
- Provide first level approval of requests from borrowers/recipients for payments,
- Ensure prompt and accurate entry/updating of the financial master data of all loans/credits/grants:
- Perform loan portfolio management, such as loan closing, extension, designated account management among others;
- Respond to questions regarding payments, disbursement procedures, and other financial matters,
- Identify issues and systemic problems relating to borrower capacity and provide/recommend corrective measures;
- Provide direction to the Finance Assistant working in his/her country portfolio,
- Provide training to internal and external audiences – operations, financial management, country office staff, and clients (borrowers);
- Answer questions from Task Team Leaders, borrowers, commercial banks, and suppliers on payments, balances, and application status
b. Departmental/ Divisional Tasks
- Participate in departmental/divisional task forces;
- Identify issues relating to CTRLD policies, procedures and guidelines and recommend actions or enhancements;
- Participate in new systems development and user letting;
- Undertake ad-hoc assignments at the discretion of the Team Leader and/or Manager.
The successful candidate will be holder of
- Professional certification (CPA, ACCA, CA, CFA or equivalent), with Master’s degree in Accounting, Finance or Business and a minimum of 5 years of relevant experience in portfolio management, project implementation, accounting, auditing and/or contract management,
- Language Skills: Ability to communicate effectively, in writing and orally, in English (essential) and one of the two/ or both French (essential) and Portuguese (essential). Fluency on all three languages will be a plus,
- Knowledge of internal controls and procedures,
- Knowledge of the Bank operational policies, including understanding of Bank policies and practices related to disbursement and contract management, would be an advantage
- Ability to appropriately apply operational policies, as they relate to disbursements,
- Experience delivering training in the required languages (English, French, and Portuguese). Ability to prepare learning materials and presentations,
- Attention to detail and numerical accuracy.
- Understanding of information systems and the application of new technology.
Position: Finance Assistants
Number of Require Persons: (2)
Local 3 year Term Appointment, Location: Nairobi, Kenya
Job No# 120707 – Closing Date on 10th April, 2012
The Finance Assistants (FAs) will be responsible for determination of the completeness of borrowers’ requests in accordance with the Bank’s policies and procedures, verification of documentation and processing of disbursements or other loan transactions. In addition, they provide support to negotiations, mission preparation, and disbursement seminars. FAs work under the technical supervision of Finance Analysts and report to the Team Leader. The FA at level GD works on withdrawal application processing and related tasks with minimal supervision. The Finance Assistant might be requested to contribute to Departmental initiatives, or to participate in Financial Management network activities and contribute to corporate initiatives.
The responsibilities will include:
a. Disbursement Transaction Processing
- Process all types of withdrawal and special commitment requests, including complex transactions Ensure completeness of supporting documentation and enter Detail of Expenditures (DOE) in the Loan Administration System (iLAP); follow up with Task Team Leaders and Procurement Staff as needed;
- Draft correspondence to the borrowers or operational staff;
- Review the pending refunds and other adjustment transactions. Initiate processing in coordination with the Client Services Loans team (CTRNF) or Treasury (TRE) where appropriate;
- Process special commitment amendments and prepare amendment letter
b. Portfolio Management
- Assist in closing of projects and finalizing the files for transfer to the Loan Department Record Center;
- Answer questions from Task Team Leaders, borrowers, commercial banks, and suppliers on payments, balances, and application status,
c. Departmental/ Divisional Tasks
- Participate in departmental/divisional task forces;
- Identify issues relating to CTR policies, procedures and guidelines and recommend actions or enhancements;
- Participate in new systems development and user testing;
- Undertake ad-hoc assignments at the discretion of the Team Leader and/or Manager.
The successful candidate will be holder of
- A Professional certification (CPA. ACCA, CA. or equivalent), with Bachelor’s degree in Accounting, Finance or Business and a minimum of 3 years of relevant experience in portfolio management project implementation, accounting and/or contract management
- Language Skills: Ability to communicate effectively, in writing and orally, in English (essential) and one of the two/ or both French (essential) and Portuguese (essential). Fluency in all three languages will be a plus.
- Knowledge of internal controls and procedures.
- Knowledge of the Bank operational policies, including understanding of Bank policies and practices related to disbursement and contract management, would be an advantage.
- Ability to appropriately apply operational policies, as they relate to disbursements;
- Experience delivering training in the required languages (English, French, and Portuguese). Ability to prepare learning materials and presentations.
- Attention to detail and numerical accuracy.
- Understanding of information systems and the application of new technology.
How to Apply:
For the full job descriptions and full selection criteria for all the positions, qualified candidates are requested to visit and submit an electronic application through the World Bank careers website: www.worldbank.org/careers and click on employment opportunities >professional/technical staff opportunities >current vacancies > job No. (Indicated on the specific job advert above). Email or paper/postal applications will not be considered. Only short listed candidates will be contacted. The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply.
