Vacancies: Associate Director for Finance and Operations, Finance Manager
Management Sciences for Health (MSH) saves lives and improves health, especially among the world’s poorest and most vulnerable people, by closing the gap between knowledge and action in public health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health. We requires suitably qualified candidates to fill the positions above
Position: Associate Director for Finance and Operations
Location: Abuja
The Associate Director for Finance and Operations oversees the overall accounting and office operations functions for all projects and programs operating in the office. This includes accounting, financial analysis and reporting, travel and logistics, and general office management and administration.
The Associate Director for Finance and Operations safeguards the financial and physical assets of MSH against fraud, loss or misuse by ensuring that sound internal controls are implemented and enforced. He/She ensures that any money upended is done in accordance with Generally Accepted Accounting Principles. MSH Policy, and any cost principles imposed by MSH or a donor agency.
He or she must demonstrate the ability to use sound business judgment in assuring that all costs are reasonable and necessary for the completion of the office projects and MSH’s mission.
Specific Responsibilities:
- Maintains oversight over finance and operations responsibilities including accounting, inventory, transport, logistics, office administration and facilities management.
- Establish and maintain systems for purchase approval and asset use which ensure adequate internal control, in accordance with MSH standard procedures for finance and accounting.
- Assure field office finance and operations are well managed and applying all MSH policies and procedures.
- Establish and communicate office operations standards to MSH staff and consultants.
- Ensure that all local and regional purchases are per the defined threshold, and maintain tracking and documentation systems that will facilitate future processing, payment and audit requirements.
- Ensure that all local lax laws and regulations are strictly adhered to and taxes are paid to the tax authorities us prescribed by law
- Provide an audit interface between MSH Corporate Accounting, Internal Auditors, External audit firms and donor auditors.
- Oversee preparation or prepare and interpret standard financial reports per MSH requirements; specialized reports for COMU Director, program Director and/or Country Director, and any required reports from USAID and other donor agencies.
Qualifications:
- Masters level degree in Accounting or Business Management ,
- 10 or more years experience in finance and business management, with at least 3 years at a senior management level,
- Experience in USAID project accounting and operations management.
- Ability to work independently, take initiative and to meet deadlines with attention to detail and quality
- Demonstrated knowledge and experience in broad-based office management functions, especially financial management.
- Excellent interpersonal skills, demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants, including Headquarters staff, upper management and clients.
- Written and spoken English fluency mandatory.
- Demonstrated computer skills in word processing, database, presentation, and spreadsheets (Microsoft Office preferred.)
- Demonstrated experience in accounting software.
Position: Finance Manager
Location: Abuja
- The Finance Manager is responsible for assisting the Associate Director for Finance and Operations with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse. The Finance Manager is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principle Finance Manager will be responsible for ensuring that the accounting unit functions efficiently in all financial matters, directly supervising accounting staff and providing oversight to all accounting
Specific Responsibilities
- Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles to other staff members.
- Develop tools to use to train staff in proper financial record keeping procedures and procurement integrity.
- Lead the process of ongoing improvement of financial systems and internal controls.
- Implement standard MSH procedures to manage and monitor the financial resources of the project office. This includes: ensuring that all payments comply with MSH rules and regulations and are supported by adequate documentation
- Learn and apply basic A 110, A 122, A 133 (U.S. Government) Cost and Audit Principles.
- Enter transactions in accounting system (QuickBooks), assuring detailed memos, proper account charge codes, account codes and job tracking.
- Create journal entries, assuring all entries are properly coded, charged to the proper account codes and jobs.
- Working in close collaboration with the ADOF to prepare and monitor project budgets and pipeline expenditures
- Estimate upcoming cash needs and accrue expenditures as appropriate Reconcile bank accounts and prepare field expenses.
- Create and interpret standard financial reports (Balance Sheet, Income Statement, Cash Flow)
- Establish internal systems for purchase approval and asst use that ensure adequate internal control. Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase orders and shipping receipts
- Provide an audit interface between MSH Corporate Accounting, MSH external audit Firms and donor auditors.
- Train, manage, supervise and support accounting office staff.
Qualifications:
2. Minimum 5 years experience as an Accountant or Finance Manager.
3. Experience with USAID funded projects.
4. Proficiency in Microsoft Office programs, especially Excel spreadsheets.
5. Ability to use accounting software (i.e. QuickBooks).
6. Demonstrate good judgment and sound financial “common sense”.
7. Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
8. Understands the principals of adequate documentation and of audit, and performance necessary to ensure audit compliance,
9. Advanced written and verbal proficiency in English including business terminology
Note: There are no relocation allowances available for these positions.
Method of Application
Interested persons may send comprehensive resume with a brief cover letter as ONE MS Word document to lmsnigeria@msh.org on or before 10th September 2010. If you wish to be considered for a post, please specify the position for which you are applying in the subject line. Note that if the underline instructions are not followed application will not be considered.
Suitable candidates living with HIV/AIDS will have an added advantage
Women are encouraged to apply
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