Vacancies: Grants Accountant, Administration Manager
Marie Stopes Nigeria (MSN) is a results-orientated non-profit Social Enterprise, which uses modern management and marketing techniques to meet the needs of the underserved and dramatically improve access to high quality family planning and other reproductive health services in Nigeria. MSN is part of Marie Stopes International’s Global Partnership, which operates in over 42 countries worldwide.
MSN is currently engaged in creating and expanding access to reproductive health (RH) services for low income women and couples in Nigeria. The outlets for its RH services include MSN owned static clinic and rural Outreach programs. MSN has now finalized preparations to launch social franchising as its third outlet for the delivery of RH services through networks of private providers.
The core responsibility of this posts is to use your:
- Initiative
- Energy
- Persistence
- Results Orientation
- Drive
- Integrity
- Enthusiasm
- Commitment to personal development
To further MSI’s partnership mission of: empowering individuals to have children by choice not chance
Position: Grants Accountant
Location: Abuja
Reporting to: Finance Director
The Grant Accountant is a managerial role that will closely support the project management teams to implement projects to budget and in time.
Responsibilities:
- Cost project activities and prepare project budgets project /work plans and donor requirements, ensuring that the full cost of implementation is budgeted
- Ensure MSN’s co-funding /cost-share liability is minimized and wherever possible funded by another donor
- Monitor actual spend against project budgets, producing monthly spend-to-date reports, and feeding back to the project teams on over / under spend at regular project meetings
- Ensure a proper Transaction Filing System is maintained for all projects
- Ensure that the appropriate level of cash is available to project teams at all sites
- Prepare and submit all project financial reports as per project contracts and / or MSN’s request
- Ensure financial compliance with contracts, donor, and MSN regulations
- Facilitate internal and external compliance audits
- Any other duties requested by the Finance Director or other senior management team members
Qualifications, Capabilities/Skills and Experience
- 5 years experience in a similar role within an NGO or similar organization
- A relevant tertiary qualification
- Proficiency in Microsoft Outlook, Word, and Excel
- Excellent interpersonal communication and negotiation skills
- Fluent in English with excellent verbal and written communication skills
- Ability to multi-task, manage a workload and produce high quality, on-time work
- Agreement with the MSI Global Partnership’s Mission, vision and Goals (please see www.mariestopes.org )
Position: Administration Manager
Location: Abuja
Reporting to: Country Director
As the head of the Administration Team, which includes the Procurement and Logistics Team, the Administration Manager has overall responsibility for all administrative functions of the organization.
Responsibilities:
- Lead the Administration Team, which includes the Procurement and Logistics Team, ensuring that each team member fulfils his or her duties as laid out in their job framework. Ensure team members are highly motivated, operate with Integrity and discipline, remain on target, customer focused and demonstrate behaviour consistent with MSN’s culture and mission.
- Provide administrative support to all MSN teams at both the head office and regional offices. Ensure that support is high quality, delivered on-time and within budget.
- Work with your teams to assess internal and external client’s needs, set goals and targets, review performance. Seek regular feedback from internal and external clients to identify and close gaps between client’s needs and your team’s services
- Identify and install new technologies and systems to improve transparency and efficiency within your teams
- Ensure that team members operate according to rigorous, documented systems and procedures that are in line with MSN’s and MSI’s policies, donors’ requirements, and best practice. Identify gaps in procedures and policies and adapt existing policies or create new ones to fill those gaps
- Constantly strive to improve your teams’ capacity through on-the-job training, formal courses, exchange visits and other channels
- Ensure that assets are property secured, stored, handled, transported, used and where necessary disposed of, and take proactive steps to guard against loss of assets
- Ensure that proper controls are in place to guard against fraud, embezzlement or any other type of misconduct that will result in a loss of assets, and damage MSN’s reputation
- Demonstrate a strong commitment to MSN’s mission and goals and encourage a similar commitment from all team members. Represent your teams at senior management meetings and other forums
- Actively contribute to the strategic direction and planning of the organization
- Travel as required both within Nigeria and outside Nigeria
- Any other duty reasonably assigned by the Country Director
Qualifications, Capabilities/Skills and Experience:
- A minimum of 8 years experience in a similar role within an NGO or similar, a relevant tertiary qualification
- An excellent track record of leadership, communication and team building
- Fluent in English with excellent verbal and written communication skills
- Excellent ability to manage a broad portfolio of work delivering high quality, cost effective and time-bound results
- Agreement with the MSI Global Partnership’s Mission, Vision and Goals (please see www.mariestopes.org )
- Fully computer literate, valid driver’s license
How to Apply:
If you are interested in applying for any of these positions, please send your application and CV (as a single document) to recruitment@mariestopes.org.ng , quoting the position & location applied for as the subject of the email. Applications that do not follow this format will not be considered. Deadline for application is on or before close of business on Friday 3rd August 2012.
Closing date: Friday 3rd August 2012
