Vacancies: Grants Administration Associate, Logistics Assistant
AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, including HIV/AIDS, tuberculosis and malaria, among others. Since 2001, we have worked closely with key stakeholders to reduce the burden and mitigate the impact of those diseases.
We are seeking suitably qualified candidates to assume the following positions in our Abuja and Lagos Offices:
Position: Grants Administration Associate (Abuja)
The Grants Administration Associate will report to the Grants Compliance Officer in providing monitoring, report writing and documentation, as well as record-keeping and secretarial support in the administration of the organization’s donor funds/grants.
Job Responsibilities
- Monitors and reports on financial activities of award grants
- Assist sub-contractor sites with monitoring/ tracking of expenses and preparing financial reports
- Provide technical assistance to partner sites regarding grant oversight and policy
- Communicate and train staff on grants administration policies and procedures
- Develop mechanisms for making payments and monitoring/reporting financial performance in accordance with guidelines established in the agreement
- Assist with the development of budgets for grant application and negotiation or subcontract agreements
- Maintaining the Grants unit database /filing system
Qualifications and Experience
- The ideal candidate would have background in Accounting, possessing either a first degree or at least PE 1 in the Accounting professional examination,
- With a minimum of three (3) years’ experience in the Accounting function – preferably in a donor -funded environment.
Technical and Behavioural Competencies
- Critical thinking and analytical skills ‘
- Nose for detail
- Ability to work under pressure and with minimal supervision
- Team orientation
Position: Logistics Assistant – Laboratory (Lagos)
- The job holder will provide hand-on support in the implementation and management of the general logistics of HIV/AIDS laboratory materials and other consumables.
- S/he will also coordinate the in-country supply chain with a view to ensuring the safe delivery and all round availability of the materials and consumables to APIN sites. The specific tasks for this role include:
Job Responsibilities
- Work closely with other members of the Logistics Team to ensure safe and timely delivery and movement of goods into and out of the warehouse
- Collaborate with the Logistics Officer to ensure that packages delivered by the distribution partners are accounted for and are in good condition before taking possession.
- Collate records of shipments to the sites, their dosing opening stock, closing stock and usage into a monthly Logistic Report
- Work closely with other members of the Logistics Team to allocate stock to APIN sites on monthly basis
- Participate in the quarterly stock review of drugs and other consumables in the Store
- Participate in stock verification at the programme sites
Qualifications and Experience
- A first degree in Laboratory Science, preferably with a diploma or any other certification in Logistics Management or relevant field,
- With a minimum of five (5) years’ experience, including at least three years in supporting clinical/logistics schedules.
Technical and Behavioural Competencies
- Report writing and oral/written communication skills
- Working knowledge of the National Logistics tools
- Basic knowledge of HIV/AIDS prevention and treatment
- Basic knowledge of warehouse management
- Basic knowledge of current HIV/AIDS guidelines and standards with respect to monitoring and evaluation
- Knowledge of Pipeline and Quantimed software packages would be an added advantage
Mode of Application
Qualified and interested applicants should visit www.apin.org.ng to apply by completing an online application form. They should also upload their CV, which must contain a suitability statement, highlighting how their knowledge, skills and experience make them suitable for the position, and addressing the person specifications listed against each position. The statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s name.
Applications for Senior Finance Officer must bear preferred location (e.g. Senior Finance Officer – Lagos).
All applications must be submitted on or before 19th July, 2012.
Late applications will not be considered and only shortlisted candidates will be contacted.
Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing emailing, etc ) is essential for all positions; and candidates must be willing to do a considerable amount of local travel.
APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the position are therefore encouraged to apply.
