Applications are invited from qualified indigenes of Sokoto State for the following position in a USAID funded project.
Position: Administrative Assistant
Location: Sokoto
Background
NEI is a USAID-funded project whose aim is to strengthen state and local government capacity to deliver basic education services by addressing key issues in the management, sustainability, and oversight of basic education. The project will also increase the access of orphans and vulnerable children to basic education and services such as health information and counseling in Nigeria’s two northern states of Bauchi and Sokoto.
Position Summary:
The Administrative Assistant will be responsible for providing administrative support to the Sokoto office, Duties will include managing day-today operational matters, maintaining the physical plant and the logistics of the vehicle pool; coordinating human resources, travel, general clerical, and other policies within the office; basic accounting; reception duties (including answering phone and maintaining the conference room and equipment); coordination of travel in the field; and support close-out of program activities.
Reporting & Supervision
The Administrative Assistant will report to the Deputy Chief of Party through the Office Manager.
Primary Responsibilities
- Manage all day-to-day operational issues in the Bauchi office
- Answer telephones and transfer to appropriate staff member
- Meet and greet clients and visitors
- Oversee the completion of HR forms, including time sheets, leave requests, etc.
- Monitor and record long distance phone calls
- Perform administrative duties, including ordering and maintaining office supplies
- Perform basic accounting
- Maintain hard copy and electronic filing system
- Manage postal services
- Setup and coordinate meetings and conferences
- Maintain and distribute NEI calendar and meeting schedule
- Managing travel logistics and project vehicles and drivers
- Coordinate security recommendations, as needed
- Perform other duties as assigned
Educational and professional qualifications
- Bachelor’s degree/Higher National Diploma (HND) in Business Administration /Secretarial Studies with at least 3 years cognate experience
- Thorough knowledge of MS office applications, including power point and Excel
- Good English communication skills (oral and written) and fluency in Hausa Language.
- Working knowledge of US AID funded projects and /or other donors.
- Required good interpersonal skills, flexibility in work and a team player attitude.
- Evidence of N YSC discharge certificate
Method of Application:
Applications with CV and copies of certificates attached should be addressed to Deputy Chief of Party, NEI Sokoto and sent by email only to
sokotoneivacancies@yahoo.com on or before 31st May 2012.
Female applicants will be given preference only shortlisted candidates will be invited for interview.
