A USAID-funded project in northern Nigeria aimed at strengthening state and local government capacity to deliver basic education services by addressing key-issues in the management, sustainability, and oversight of basic education as well as increasing access of orphans and vulnerable children to basic education and services such as health information and counseling is seeking a suitably qualified candidate for:
Position: Grants Manager – (One year contract)
Location: Bauchi
Responsibilities:
- The Grants Manager is based in Bauchi, Bauchi state.
- S/he will be responsible for oversight and management of the project’s contract grants to non-governmental organizations.
- S/he advises and assists in the design, development, and oversight of the Contractor’s grants management policies, procedures and practices.
- S/he provides policy guidance and interpretation for program staff as well as grantees.
- S/he analyzes and evaluates grant applications, proposals, and awards to ensure adherence to grants management policies, and ensures proper negotiation of the terms and conditions for grants and views and analyzes budget estimates for reasonableness and consistency.
Reporting and Supervision
The Grants Manager (CM) reports to the Director Finance and Grants (DF&G).
Primary Responsibilities
- The Grants Manager (GM) will carry out pre-award survey and management capacity assessment tool (MCAT) of potential sub grantee(s) before awarding sub agreement.
- The GM will be assigned specific number of sub grantees to monitor and to develop monthly financial reports on the assigned sub grantees.
- Prepare sub grant tracking of payment advances on a monthly basis.
- Update sub grants disbursement files as and when required in tracking cash advances, liquidation and obligated balances for presentation to DF&G.
- Liaison with project managers to ensure that financial information on sub grantee(s) is disseminated to appropriate program staff.
- Regular compliance visits to sub grantee(s) office and prepare report of findings not later than five working days on visits for presentation to DF&G.
- Review with sub grantee(s) their financial reports and supporting documents and provide assistance to sub grantee(s) when necessary in reconciling their financial reports.
- Participate in the presentation of USAID 22 CFR 226 cost principles at workshops for sub grantees.
- Initiate financial close-out visits to sub grantee(s) and coordinate the process with sub grantee(s) to bring the program to a close at the end of sub agreement contract.
- Develop and present financial reports of sub grantee(s) financial close-out to DF&G as sub agreement(s) come to an end.
- Prepare sub grantee cash flow tracking form for review and verification by DF&G
- Ensure -that sub grantee files are updated regularly and financial documentations are current tor DF&G to review.
- Analyze personal phone calls monthly for reimbursement to the project and review analysis with DF&G.
- Ensure that all payments to sub grantees are recorded on sub grantee cash flow forms appropriately.
- Prepare correspondence to sub grantees as needed for financial compliance review findings for DF&G to review.
In addition to the above list of duties, other duties may be assigned as required by the DF&G.
Required Skills and Qualifications
- Two to three years’ experience in USAID grants design and administration, management and oversight; Minimum of a Bachelor’s degree or higher Diploma in business administration or a relevant field.
- Demonstrable experience managing grants under contracts or sub-grants for USAID or other international donor-funded projects.
- Experience with the administrative, financial, and programmatic aspects of issuing grants.
- Ability to work with diverse teams.
- Knowledge of USAID regulations as they pertain to grants and procurement.
- Demonstrable experience building capacity of local organizations or grantees; and
- Fluency in English and computer skills in Microsoft Office (Word, Excel, and Outlook) are required.
Method of Application
Applicants should send their Curriculum Vitae (CV) with an application letter as a single Word or PDF file addressed to “Chief of Party” by email to
neigmbau-chi@gmail.com , on or before 15th September 2012.
Only shortlisted candidates will be contacted.
Females as well as indigenes of Bauchi State who qualify for this position are encouraged to apply
