Vacancies: Transport Assistant (Logistics), Front Desk Officer
Background
The BBC Media Action (BBC MA) is the charitable arm of the World Service established by the BBC. BBC Media Action uses media and communications to reduce poverty and promote human rights in developing countries. To achieve this, the Media Action partners with civil society, local media and governments to:
- Produce creative programmes based on robust research in multi-media formats which inform and engage audiences around key development issues.
- Strengthen the media sector through building professional capacity and infrastructure.
The BBC Media Action is looking for interested/motivated candidates to join the Team as:
Position: Transport Assistant (Logistics)
Salary Range from N120,000.00 gross per month
Will be responsible for driving project vehicle/personnel and ensuring high safety and security standards while also rendering logistic support.
Duties and Responsibilities
- Handle and drive allocated vehicle in a professional manner.
- Ensure that vehicle allocated is clean, in good working condition and safe at all times and must be courteous to personnel being driven.
- Adhere to the roaster and schedule for the drivers to ensure effective distribution and execution of tasks.
- Collate, screen and process staff requests for vehicles and respond appropriately as may be required.
- Ensure and adhere to security measures and maximum safety standards during airport drop-off and pick -up and especially during early morning or late night journeys.
- During drop -offs, ensure that staff is assisted in getting luggage into the departure area, securing burden pass and that staff is checked in before departing the airport.
- During pick -ups, ensure that staff is assisted in getting luggage out of the arrival area into the vehicle.
- Undertake the dispatch of letters, parcels and any other consignment
- Assist in running errands for the office
- Ensure that particulars of cars allocate are up to date and valid.
- Undertake logistics assignments and tasks as may be assigned by the Senior Logistics Officer and Head of Operations
- Perform any other duties that may be assigned.
Essential
- Good knowledge of Nigerian road network, traffic rules and regulations.
- Working experience in an NGO or in a related environment
- Ability to work with minimal supervision, take initiative and make sound judgement.
- Ability to analyse, interpret critical situations and make sound decisions.
- Strong communication and interpersonal skills.
Desirable
- Possess friendly and service-oriented personality
- Ability to work in a team and in a multicultural environment.
- Ability to maintain composure under intense pressure while working to meet deadlines.
Qualification:
- Secondary school certificate, though a higher certificate will be an advantage.
- Ability to communicate effectively in English
- Possession of a valid National Driver’s License.
Position: Front Desk Officer
Salary range from N100,000.00 gross per month
Will be responsible for the management of the Front Office as well as support the work of the HR/Administration Department.
Duties and Responsibilities
- Ensure that the front office remains properly cleaned at all times.
- Manage and coordinate reception area and ensure smooth operation.
- Receive and screen visitors to BBC Media Action office.
- Receive, answer and screen telephone calls before connecting calls to staff members.
- Receive incoming mails and route to Administrative Assistant.
- Monitor staff movement register operated by the security guards as well monitor and screen the movement of persons/visitors to the office.
- Make calls for staff as requested, assist the office in sending fax messages and photocopying and filing of documents, set up conference calls.
- Receive and deliver messages and respond to queries of a non policy nature.
- Respond to all ad-hoc requests for assistance.
- Monitor supply of newspaper on a daily basis.
- Respond to all ad-hoc requests for assistance.
- Perform any other duties that may be assigned.
Essential
- Working experience supporting work groups in a similar environment or in front office management.
- The ability to use office equipment such as phone systems, computers, and fax machines are essential skills for a receptionist as well.
- Good organizational skills.
- Fluency in spoken and written English.
- Energetic and personable.
- Strong communication, interpersonal and public relations skills
- Possess friendly and service – oriented personality.
- Ability to work with minimum supervision, take initiative and make sound judgment.
- Good IT skills, including MS Word, Excel and PowerPoint
Desirable
- Ability to work in a learn and in a multicultural environment.
- Continuous learning and flexibility in knowledge sharing.
- Result oriented and commitment to excellence.
- Transparent judgment and decision making.
- The ability to cope with fast- changing situations within a pressurized environment.
Qualification:
- Educated at first degree level in Humanities, management of any related field.
Method of Application:
Interested candidates should please send in their application/cover letter with an introduction and capability statement stating capability for the job, a detailed curriculum vitae (word document please) with names and addresses of at least 2 professional referees (including their telephone, fax and email addresses) not later than 9th July 2013 to hrnigeria@bbcmediaaction.org with the position applied for clearly stated on the application cover letter:
Only Shortlisted candidates will be contacted.
