Vacancies: Executive Assistant to the CEO, Program Advisor – Clinical Services
AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, including HIV/AIDS. tuberculosis and malaria, among others. Since 2001, we have closely with key stakeholders to reduce the burden and mitigate the impact of those diseases through cutting edge, innovative & sustainable approaches
We are seeking qualified and suitable candidates to assume the following positions:
Position: Executive Assistant to the CEO (Abuja)
The job holder will have responsibility for providing a wide range of proactive administrative and executive support to the CEO’s Office, including activity planning, documentation, communication and reporting.
Job Tasks
- Manage the administration of the CEO’s office in order to provide an environment for efficient programming
- Proactively seek up-to-date knowledge of new developments in programming and brief the CEO adequately
- Maintain a network of contacts relevant to the organization on behalf of the CEO and facilitate interaction and communication on relevant matters
- Review documents and make summary notes to the CEO
- Assist with the preparation of documents for presentation at stakeholder meetings
- Review and summarize miscellaneous reports and documents, as well as prepare background documents and outgoing mail as necessary
- Assist the CEO in prioritizing and tracking timelines and deliverables, as well as in following through on issues in a timely manner
- Arrange travel schedule and reservations for executive management as needed
- Supervise and arrange appointments, meetings as well as oversee travel arrangements for the CEO
- Undertake specific projects initiated by the CEO in order to support the programs
- Handle incoming and outgoing correspondences as referred by the CEO\
Minimum Qualifications and Experience
- A good first degree and a minimum of four (4) years’ experience, preferably in the development sector; experience in managing confidential matters and working closely with top management is essential
Technical and Behavioural Competencies
- Ability to work independently with little or no supervision
- Self-managed, with excellent organizational ability
- Ability to interact with all cadres of staff
- Ability to work under pressure
- Proactive, resourceful and efficient, with a high level of professionalism and confidentiality
- Excellent written and verbal communication skills
- Strong decision-making ability and attention to detail
- Familiarity with the public health activities, especially in an HIV/AIDS environment
- Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel PowerPoint Internet browsing, emailing, etc.)
Position: Program Advisor – Clinical Services (Lagos)
A member of the State Team, the job holder will assist the Program Officers – Clinical Service in providing technical support in all aspects of HIV/AIDS services at APIN-supported sites, in order to integrate and improve service delivery, scale up of services and achieve programme targets in the state S/he will also strengthen working relationships with stakeholders and build systems for programme sustainability
Job Tasks
- Interface between the APIN Programme Office on the one hand and the APIN partner sites and HIV stakeholders in the state on the other
- Support the roll-over of existing treatment sites in the state from other partners to APIN as the lead implementing partner
- Work towards complete coverage of the state by identifying areas of unmet need for HIV services and anchor scale up of HIV services to new sites in the state
- Provide technical and programmatic support for the implementation of high quality treatment, care and support programme and work towards target achievement at the APIN supported tertiary secondary and primary treatment facilities Collaborate with other team members to support the development and implementation of site work plan towards achieving high quality healthcare delivery and programme sustainability
- Work with the state office head to coordinate the implementation of all components related to the clinical management of HIV/AIDS
- Work with GON/USG stakeholders and other Partners to plan, implement, monitor and evaluate ART PMTCT HIV/TB and Care & Support programme in the state, using international best practices
- Work closely with team members to document best practices, share experience and make recommendations as appropriate
- Pay advocacy visits to key stakeholders in the state, in conjunction with other team members
Minimum Qualifications and Experience
A degree in the Medical Sciences (MBBS or MB.Bch.), and a minimum of four (4) years’ experience in HIV/AIDS prevention, care and treatment programmes; experience in MNCH, RH, Malaria and TB programmes would be an advantage
Technical and Behavioural Competencies
- Good working knowledge of current national and WHO HIV/AIDS guideline for prevention, treatment, care & support of adults and children
- Knowledge of model of working with and linking different tiers of healthcare facilities
- Ability to multitask with knowledge of various programme areas and as well work with discretion and minimal supervision
- Understanding of community systems and how they impact service utilization
- Ability to provide mentorship and integrated supportive supervision to all categories of HCWs
- Knowledge of HCT, PMTCT and ART national M/E tools
- Ability to organize and coordinate training programmes and meetings
- Good written and oral communication skills
- Excellent interpersonal skill
Mode of Application
Qualified and interested applicants should visit www.apin.org.ng/careers/ to register a profile and complete the online application form, ensuring that all information provided are true and correct. All applications must be submitted on or before 9th August, 2013. Late applications will not be considered and only shortlisted candidates will be contacted.
Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc.) is essential for all positions; and candidates must be willing to do a considerable amount of local travel, as respective jobs may require.
