Vacancies: Driver (Global Fund), Administrative Assistant (Global Fund)
Catholic Relief Services is the official agency of the United States Catholic Conference of Bishops for relief and development assistance overseas. Due to rapid expansion we requires suitably qualified candidates to fill the following vacancies
Job Title: Driver, Global Fund (3 positions)
Band: Band B-1
Reports to: State Program Manager, GF
Based in: Ebonyi, Imo and Enugu states
Drivers will be responsible for ensuring that the minimum maintenance standard of the CRS/Nigeria’s fleet is the vehicle manufacturer’s specification.
He will also follow up and ensure that routine preventative maintenance schedules for the vehicles are strictly adhered to in a manner that will assure reliable transportation of CRS staff, assets and other goods.
Specific Responsibilities:
- Make recommendations and implement measures that will safeguard the CRS Nigeria vehicles and vehicle equipment to enhance efficiency and reduce the possibility of theft or damage.
- Ensure that daily checks are performed on assigned vehicle before it is driven in the morning.
- Completes the Daily Vehicle Reports and submits to the Head driver each day
- Check and ensure that all journeys and trips (no matter how short) are recorded using the Vehicle Log Book provided in each vehicle.
- Notifies the Head driver immediately in accident, after checking that all persons involved are safe and follows the procedure for what to do in case of an accident.
- Ensures that fuel does not fall below half a tank in any of the vehicles.
- Responsible for ensuring that CRS vehicles are clear, at all times
- Be familiar with, and ensure adherence to the policies and guidelines in the Vehicle Usage and Maintenance Manuals
- Ensure that all travel planning procedures are followed by staff traveling in CRS vehicles and that all the relevant forms are completed
- Maintain a file for all vehicle request and all travel related forms
- Complete the Motor vehicle Monthly reports /Fuel Usage report and motor vehicle monthly Maintenance report by the 5th of each month
- Ensure that vehicle are driven safely and in line with CRS procedures and regulations.
- Any other duties as assigned from time to time by the Deputy Head of Administration
Key Working Relationships:
Internal: Head Driver, Head of Administration, Head of Operations, Programe staff, admin staff, Finance staff.
External: CRS Nigeria partners and Visitors
Qualifications:
- Valid Nigerian driver’s license and good knowledge of Abuja and Nigerian roads
- Minimum Four years
- Minimum Four years professional experience in a similar position
- Ability to communicate in English Language is essential
- Ability to work in a multi-cultural environment
- Must be flexible and able to work independently and as part of a team
- Good Knowledge of vehicle mechanics
- Strong leadership abilities
- Experience in supervising other staff
- Ability to generate VMS reports
- Ability to use the Microsoft suite of computer software applications especially MS Word, Excel and Outlook.
Job Title: Administrative Assistant, Global Fund (2 positions)
Band: Band B-1
Reports to: Program Manager, GF
Based in: Ebonyi, Imo and Enugu states
Job Responsibilities:
- Maintain up to date inventory of all commodities and supplies in a moving balance format.
- Responsible for receiving procured items in collaboration with the procurement officer in Abuja.
- Physically mark all equipment recorded in the equipment inventory register.
- Maintain a log of equipment breakdowns.
- Ensure a safe arid efficient operation of the CRS field vehicle.
- Ensure the driver’s monthly schedule and trip plan are published and updated regularly.
- Maintain adequate vehicle logs to determine mileage, vehicle history and maintenance requirements of each vehicle.
- Assist when needed in the preparation of car/travel routes.
- Ensure the smooth day-to-day office management including general office cleanliness, arrangement and organization
- Supervise the cleaning staff
- Order stationary and maintain the office store.
- Photocopying of office documents, binding, laminating etc.
- Take minutes of meetings and distribute minutes accordingly.
- Undertake other appropriate duties as required for the efficient operation of the office.
Qualifications and Skills:
- Minimum of a university degree.
- Minimum of 2 years work experience in administrative support.
- Previous experience of working with in an international non-governmental organization is an advantage.
- Strong knowledge of Microsoft Office applications (MS Word and Excel) and computers in general
- Fluency in written and spoken English.
- Demonstrated willingness to work in a team.
- Demonstrated initiative and problem solving skills.
- Willingness and ability to travel up to 20% of the time.
How to apply:
Interested applicants should download the CRS application form using this link
https://www.dropbox.com/s/106q5xifhyfusa3/CRS-%20Application%20Form.doc and send with a detailed CV as attached MS Word documents to:
Applicants must explicitly state the position applied for in the CRS application form and in the subject of their email e.g. DRIVER – ENUGU
Completed applications should reach us before 5pm, Wednesday, 7th August, 2013. Only applications sent in the required format will be considered and only short listed candidates will be contacted.
“CRS is an equal – opportunity employer and does not discriminate on the basis of race, color, religion, etc. Qualified women are strongly encouraged to apply”
