Vacancies: Finance Assistant, Administrative Assistant
UNOPS plays a critical role in providing management services for our life-saving, peace building, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
Ban Ki-moon, United Nations Secretary-General
UNOPS helps its partners in the United Nations System meet the world’s needs for building peace, recovering from disaster, and creating sustainable development. UNOPS is known for its ability to implement complex projects in all types of environments around the globe. Supported by the African Regional Office (AFO) based in Johannesburg, South Africa, UNOPS Nigeria is currently implementing various projects for its development partners in the country. AFO helps ensure that projects are executed to the highest standards, providing shared knowledge base and ensuring that best practices and lessons are disseminated between projects across the entire region.
UNOPS Nigeria currently seeks well qualified and suitable candidates for the following positions to join its complement of staff to make significant, tangible contribution to its work in the country:
Position: Finance Assistant
Vacancy Reference Code UNOPS/VA//2012-004
Level: Local ICA 3
Key Responsibilities
The Finance Assistant is responsible for providing direct support for projects management and general support to the Finance Officers, and the operation office.
Summary of Key Functions:
- Assistance in information-gathering for budget preparation.
- Maintain overview of bank account levels, cash in bank and replenishments;
- Assistance in the maintenance of the budget database by verifying and inputting approved budgets;
- Review of payment requests for completeness prior to processing to ensure that documentation is complete and check invoices against breakdown of cost in respective contracts, analyse whether invoices comply with contract provision UNOPS policies or not;
- Ensure the use of proper accounting codes & certification of services rendered/goods delivered;
- Analysis of financial reports, investigation and adjustment as required.
- Check all receipt supporting claims for reimbursable expenses;
- Contributions to knowledge networks and communities of practice;
- Any other duties as may be required
Qualification /Experience
- University degree or HND in Finance and Accounting or related subject. Certification in Finance and Accounting may be an added advantage.
- At least 4years of relevant experience preferably in Finance and accounting;
- Computer literate and knowledge of accounting soft wares.
Position: Administrative Assistant
Vacancy Reference Code UNOPS/VA/2012-005
Level: Local ICA 3
Key Responsibilities
The Administrative Assistant is responsible for Providing direct support for project management and general support to Admin/HR Office -and the operation office. Provides Administrative and Human Resources support and oversees the secretariat work of the project office.
Key Functions also Include
- Provide administrative support to head of Office;
- Organise and maintain an up to date filling system for all formal correspondence and other project documents as may be required;
- Provide logistical support in the Organization of seminars, workshops and training, visiting missions and filed trip as per administrative procedures;
- Schedule and provide records for meetings
- Drafting correspondence related to current affairs;
- Ensure the production, photocopying and the multiplication of working documents;
- Participate in office procurement processes;
- Maintain an up-to-date inventory of all project assets for approval by supervisor
- Any other duties as may be required
Qualification/Experience
- Applicants must possess a University degree or HND in Business Administration or related subject
- At least 4 years of relevant experience
- Experience with UN systems or Int’l NGO may be an added advantage.
Submission of Application
Qualified Candidates are encouraged to submit their application, including a letter of interest, complete curriculum vitae, and an updated UN Personal
History Form (P11)
http://www.unops.org/english/whoweneed/pages/default.aspx available on our
Website), on or before 16th July 2012 to:
The Programme Coordinator,
UNOPS Nigeria Office,
4th floor Toyota Elizade building,
Plot 596 Independence Avenue Cadastral Zone
Opposite Bolingo Hotel
Central Business District.
Abuja, Nigeria.
Via e-mail to: ngoc@unops.org Kindly indicate the vacancy number and the post title in the subject line when applying by e-mail.
Additional consideration
- Applications received after the closing date will not be considered
- Only those applicants that ate short-listed will not be notified
- Qualified female candidates are strongly encouraged to apply
- UNOPS reserves the right to appoint a candidate at a level below advertised level of the post.
