Vacancies: Internal Auditor, Drivers
Catholic Relief Services is the official agency of the United States Catholic Conference of Bishops for relief and development assistance overseas.
Position: Internal Auditor
Department: Audit
Location: Abuja Office
Band: D1
Reports To: Country Representative (CR)
Primary Responsibilities:
The position of Internal Auditor focuses on Risk Management at the country program and partner levels. S/he will assist the country team with the development, implementation and monitoring of action plans that would contribute to a proactive approach to risk management. S/he will also be instrumental in country program and partner level capacity-building in ensuring identification, assessment and management of all categories of risks. The Internal Auditor will liaise with the Head of Operations (HoOps), Finance Manager (FM) and all program units in the processing of donor and CRS internal audits. S/he will document lessons learned from various risks identified in audit reports, risk disclosure reports and other sources and propose mitigation approaches to the Country Representative in order to create an environment of compliance and control.
Specific Responsibilities:
- Serve as principle point of contact on audit and compliance issues with consortia partners and donors.
- Promptly follow-up to ensure closure of audit recommendations in collaboration with HoOps. This involves participation in the development of audit closure action plans and follow-up to ensure timely submission of responses to the Deputy Regional Director MQ (DRD MQ), Regional Finance Office (RFO) and HQ Internal Audit Department.
- Develop and implement comprehensive compliance review plans for the Country Program covering all areas of risk.
- Develop the Risk Disclosure / Loss Event Report for CR approval.
- Conduct annual Internal Control assessments annually in coordination with the CR, HoOps and FM to validate assessment coverage, process and ratings have boon performed as proscribed in the Internal Control Policy.
- Coordinate with country program department heads to ensure that instances of non-compliance are identified, reported and corrected.
- Coordinate with HoOps and DRD MQ to ensure that country operational policies comply with donor regulations and agency standards.
- Review and comment on award agreements, partners’ sub-agreements, and other award documents in order to ensure compliance with relevant laws and donor regulations as well as CRS policy.
- Develop filing systems for grant/project, assets, personnel and other, and monitor implementation with department heads.
- Recommend action to be taken by CRS as lead Agency for any Partner that is not meeting its contractual obligations or does not have the necessary internal control and finance systems in place to manage advances, in coordination with the FM.
- Take investigation assignments as needed, assess and evaluate systemic and operational factors contributing to the problem and offer actionable recommendations.
- Provide training to appropriate staff to build in-country compliance capacity.
- Develop strategies and training/learning materials to improve partner and CRS staff capacity in compliance with regulations.
- Document lessons-learned, case studies and best practices to be shared on CWA share point.
Key Working Relationships:
Internal: HQ Audit Team, DRD/MQ, RFO, HoOps, HoP, all program and operations staff.
External: External Auditors and Sub-recipients
Agency Wide Competences:
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Serves with Integrity
- Models Stewardship
- Cultivates Constructive Relationships
- Promotes Learning
Qualifications:
- ACA, CPA, CIA, Chartered Accountancy or Masters Degree preferred. Bachelor’s degree in accounting, finance or business, required.
- Minimum 5 years in accounting, finance or auditing. Auditing experience of five years, preferred.
- Be able to work well within a diverse team, and be sensitive to local cultures.
- Knowledge of USG Regulations and Global Fund a plus.
- Computer skills to include word processing and spreadsheet.
- Strong writing skills as demonstrated through previous experience writing reports, evaluations.
- Demonstrated ability to work effectively under pressure and to prioritize competing demands.
- Strategic, analytical and planning skills; ability to think ahead and plan over a 12-month period.
- Able to work independently.
- Ability to develop effective systems considering organizational effectiveness and impact on people.
- Available for in-country travel up to 30% of the time
Position: Driver (3 positions)
Band: BandB-1
Reports to: Head Driver
Based in: Abuja
Primary Responsibilities:
Drivers will be responsible for ensuring that the minimum maintenance standard of the CRS/Nigeria’s fleet is the vehicle manufacturer’s specification. He will also follow up and ensure that routine preventive maintenance schedules for the vehicles are strictly adhered to in a manner that will assure reliable transportation of CRS staff, assets and other goods.
Specific Responsibilities:
- Make recommendations and implement measures that will safeguard the CRS Nigeria vehicles and vehicle equipment to enhance efficiency and reduce the possibility of theft or damage.
- Ensure that daily checks are performed on assigned vehicle before it is driven in the morning.
- Completes the Daily Vehicle Reports and submits to the Head driver each day Check and ensure that all journeys and trips (no matter how short) are recorded using the Vehicle Log Book provided in each vehicle.
- Notifies the Head driver immediately in accident situations, after checking that all persons involved are safe and follows the procedure for what to do in case of an accident.
- Ensures that fuel does not fall below half a tank in any of the vehicles.
- Responsible for ensuring that CRS vehicles are clean at all times
- Be familiar with, and ensure adherence to the policies and guidelines in the Vehicle Usage and Maintenance Manuals
- Ensure that all travel planning procedures are followed by staff traveling in CRS vehicles and that all the relevant forms are completed
- Maintain a file for all vehicle request and all travel related forms
- Complete the Motor vehicle Monthly reports /Fuel Usage report and motor vehicle monthly Maintenance report by the of each month
- Ensure that vehicles are driven safely and in line with CRS procedures and regulations.
- Any other duties as assigned from time to time by the Head of Administration.
Key Working Relationships:
Internal: Head Driver, Head of Administration, Head of Operations, Program staff, admin staff, finance staff.
External: CRS Nigeria Partners and Visitors
Qualifications:
- Valid Nigerian driver’s license and good knowledge of Abuja and Nigerian roads
- Minimum Four years professional experience in a similar position
- Ability to communicate in English Language is essential
- Ability to work in a multi-cultural environment
- Must be flexible and able to work independently and as part of a team
- Good knowledge of vehicle mechanics
- Strong leadership abilities
- Experience in supervising other staff
- Ability to generate VMS reports
- Ability to use the Microsoft suite of computer software applications especially MS Word, Excel and Outlook.
How to Apply:
Interested applicants should download the CRS application form using this link https://www.dropbox.com/s/06q5xifhyfusa3/CRS-%20Application%20Form.doc and send with a detailed CV as attached MS Word documents to olajumoke.ogunjuyigbe@crs.org
Applicants must explicitly state the position applied for in the CRS application form and in the subject of their email e.g. Driver-Benue
Completed applications should reach us before 5pm, Wednesday, 11th September, 2013. Only applications sent in the required format will be considered and only short listed candidates will be contacted.
“CRS is an equal -opportunity employer and does not discriminate on the basis of race, color, religion, etc. Qualified women are strongly encouraged to apply”
